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Category : HR

Having fun together – a core part of successful teamwork

Jill Coyle

Jill Coyle

Teamwork is essential to all businesses. I’ve found that moments outside the office are sometimes more powerful catalysts of teamwork than any of our workshops or lectures on teamwork.

A lot of bonding happens when we as a company just go out and have fun together. Every quarter we take all our employees (and sometimes their kids and our young daughters) to volunteer at some local charity. We play with orphans, do crafts, wash windows, shuck corn (no kidding!) —whatever needs to be done. Then we go out to eat, play games, and have a bunch of laughs.

During the summer of 2008, we took employees to both the Olympics and Paralympics—for some of them, this was their only visit to the Olympics; it was fulfilling to give them an opportunity that they might not have had otherwise. Another thing we do as a company is celebrate birthdays and Christmas together – complete with silly hats, cake, games, and carols.

Having fun together increases camaraderie when we “get back to work.” Having fun together also helps both the employee and employer to bond in ways that they wouldn’t normally—they see each other more as “regular” people. On these outings, we get to observe each other in more relaxed circumstances. We get to mingle with each other’s families, play with each other’s kids, laugh and tell stories.

If you can, try to schedule some social events during work hours – it shows your staff that you see these times as important to the running of the company, and that you value them. Requiring your staff to “have fun” after hours can feel like a burden, which is not conducive to bonding and building trust.

What about you? What have been positive experiences you’ve had outside the office, with your employees or employers?

Constructive Confrontation

Jill Coyle

Jill Coyle

In my article, Confronting Conflict, I talked about some of the things I’d learned about dealing with conflict in the workplace, specifically in my role as a business owner and manager.

A comment from reader Alison Friedman got me thinking about what confrontation looks like when it is done well. She noted that my tips were all about what NOT to do. So, here are a few tips on WHAT to do when confronting – and HOW to do it.

Some things TO DO

1)      Take the bull by the horns

  • Say what needs to be said
  • Try to do it quickly (but not if you’re angry)
  • Do it in a caring way – i.e. This is for your good and the company’s good
  • Try to make it constructive – i.e., Here are some things you can work on, Here’s how to deal with this next time.

2)      Make people talk to each other

If there are squabbles between two colleagues, first try to get them to work it out together. I’ve found this extremely difficult in Chinese culture (talking about it means admitting a problem). If you must, sit with the two people and try to help them talk AND listen to each other.

3)      Do it every time

The last thing you want is for an employee to be making mistakes; meanwhile you’re watching and internally grumbling about it – but saying nothing. If you’re grumbling – you need to say something NOW. Because otherwise, it’ll all build up – and one day it’s going to explode (destructive rather than constructive).

How to confront in a constructive manner:

1)      TSF (Timely Specific Feedback)

A couple years ago, some friends were sharing about a concept they used within their organization – a concept called TSF. Timely – in that you tell people within a timely (or short) period. Specific – meaning, don’t say “Great job out there.” But say, “Hey, I liked it when you asked that question, because people really engaged and discussed it.”

  • TSF is for both positive AND negative feedback. And THE GREAT THING about giving positive TSF is that when the time comes for negative TSF, the person is much more likely to listen to you because there has been a build-up of trust and caring.

2)      Ask questions

You can ask questions about the situation or problem, the person’s current emotional status (things at home can affect things at work), happiness with his/her position, health, etc,

  • Sometimes gaining a better understanding of the situation or the background will help with the confronting process.

How do you give constructive feedback?
What do you think of the concept of TSF?
What have been responses when you’ve had to confront – did certain things make it better or worse?

A Lesson for Managers: Confronting Conflict

Jill Coyle

Jill Coyle

One difficult thing that I’ve faced as a business owner is dealing with conflict—especially in dealing with conflict within our team.

During our start-up phase 6 years ago, hiring staff that had superior industry knowledge was a daunting task in of itself; it was quite intimidating to be “new” at the business, yet also be the boss. Some of these employees had worked in their field since I was in middle school.

So when conflicts starting flaring up, I absolutely did not want to “have a talk” with them about their personality failings or lack of teamwork.

Not very confrontational in nature, I decided to hope the problems would go away (which of course they didn’t). And the cycles began of things escalating, me doing a dance around the issues (never confronting), then things calming down. And then the cycle would start again.

Another tactic I tried (rather than confrontation) was playing “peacemaker” between them – rather than making them deal with the problems themselves.

These two tactics – avoidance and peacemaker – didn’t work.

Long story short, here are a couple things I am (still) learning:

1)    Especially as the boss, I need to communicate clearly with an employee who is having a bad attitude or not being a teamplayer. Why? To continue to give clear definition and boundaries to that employee’s job description – and to let him/her know what is or isn’t acceptable behavior

2)    Not confronting affects everyone. People get confused if we say that teamwork is important, but then don’t confront the attitudes or behaviors that say teamwork isn’t important

3)    People don’t thrive in confusion. When people are confused about their job description or the expectations on them – there isn’t clarity to get the job done and there isn’t much personal growth.

4)    People need to deal with their own issues – and they need to deal with their inter-relational conflicts themselves. A little help or coaching from the boss is fine – but in the end, it is up to them to learn from their shortcomings and failures…or to move on.

A final word

Confrontation is just another kind of feedback. Make sure you are also giving positive feedback – otherwise, there will be little trust and acceptance during confrontation.

What are some lessons you’ve learned through conflict?
Have you found yourself intimidated by your employees (or colleagues)?
If so, how did you deal with conflict in those situations?

The Foreign Girl: Finding a place among Chinese colleagues

Tanya Crossman

Tanya Crossman

For the past two years I have been the only foreign employee working in our company’s Langfang office. The directors are foreigners but as the employers have a necessarily different role, and aren’t in the office full time anyway. I am often the only English speaker in the building.

I struggled to find a sense of belonging in my workplace. My status as the foreign girl set me apart so clearly that I was unsure how to be one of the team – if this was even possible.

Comments were made about me (in front of me) on a near-daily basis – about my clothing, hair, weight, etc. – always accompanied by laughter. It was never malicious but it grated on my nerves – and my insecurities.

A defining moment happened two or three months after I arrived. One of the ladies smiled broadly upon seeing me, saying “I like having you around. Your smile makes people feel good.” Someone wanted me there!

Still, it wasn’t easy. Lunches were especially difficult. All employees share a lunch provided by the company. Most days the ladies would take note of what, and how much, I ate – then discuss their observations and laugh while I sat there. Resentment started to grow.

Some days I thought it would just be easier to get my own lunch away from the gossip. But I knew this was the one place where we shared common ground; we were all just employees eating lunch. The same lunch.

So I adjusted my attitude. I could eat anywhere, but I chose to eat there because I knew that it built relationship.

And I listened. I listened to what they talked about, to their teasing and jokes. Slowly, I started to join their conversations. At first, my attempts drew laughter and strange looks, but I persevered. I mimicked their casual banter; I responded to their stories and jokes. Slowly I became included in conversations. I was not just talked about – I was talked to.

I often made linguistic or cultural errors, but as they became more comfortable with me these mistakes were less likely to stop a conversation dead.  The rapport built over lunch carried over to the rest of the work day. Although the ladies still chattered about what I was wearing or eating, it felt less like being observed and more like being fussed over by family.

I still have days where I feel totally alien. I now have the confidence, however, to start conversations – to chat, not about work, but building friendship. I know I am accepted by those I work with even though I am different, which makes me more relaxed—and much more effective in my job.

People Manager: The Job I Didn’t Expect

Jill Coyle

Jill Coyle

When we were in the first years of business and we started to grow, I didn’t expect that managing people would be such a tough job. It fell into the category of things-I-didn’t-enjoy, like filing taxes in three countries for five businesses. Non-confrontational by nature, I especially didn’t like people-managing when things weren’t going well—sorting out differences between employees, firing people, that sort of thing.

The ironic thing? People are the absolute core—the heart and soul—of our business. Our small business could not have accomplished half of what it has without a talented team. People management is not a skill that comes naturally to me but it is a vital skill that can be learned over time. Here are a few things I’ve learned about managing people.

Don’t avoid problems

I have learned (the hard way) that avoiding people-problems doesn’t make them (the problems or the people) go away. A problem unaddressed will continue to grow and have a negative effect on your team.

Listen

We all know that communication is important, but communication is a two-way street. I had to learn to talk with (rather than talk to) employees. I learned to say little and listen a lot. I learned to listen to both sides of a story and to try to encourage people to talk with each other.

Social Time

I’ve also found that it helps to spend time with key employees away from the office—go out for lunch or coffee and just chat about life or about what they’re currently working on. It helps build the trust and relationship in both directions.

Hiring Talent

Jill Coyle

Jill Coyle

A small business starts with the ideas and hard work of an entrepreneur. However, without adding more talent to the team, the business will always stay small—in size, talent, and vision. To increase your company’s capacity you must increase the team of talented people who think, work, and manage alongside you.


Over the years we’ve learned some important lessons about hiring the right talent.


Hire people that are better than you

We had to learn to not be intimidated by hiring top-notch employees, some of whom had been in their industry since we were in middle school. Why? Because, in order to build our business, we needed that expertise.

As an entrepreneur, you will sometimes think you need to be an expert in everything. Certainly, you needs to be well-versed in the various aspects of your own business, whether it’s international tax, AdWords, or annual reviews. But you need not be the expert.

You want these talented people to join your team. The better the talent, the better the team. Talented people will build your company.


Find potential

When conducting interviews, look for people who have a “spark” and a good attitude. An ideal employee is one with the capacity to grow beyond the position you’re hiring for. A bright person with little experience in the field will often be more valuable in the long run that an experienced person who will never rise beyond the initial position they are hired for.


Look for independent thinkers

You don’t want a bunch of drone bees that you have to hand-hold. You want people who will think for themselves, challenge the process, speak up, make decisions, and make mistakes (and learn from them).

A team of thinkers will clash more than a team of followers. They will question your decisions and posit their own solutions to problems. While this can challenge the ego of a leader, it will build your company—if you let it. Having a team of creative and independent thinkers will result in more ideas and solutions for overcoming problems your business faces.


Now you are leading leaders

Once you identify and hire talented people for your business, the real challenge begins – learning to lead a team of leaders! Leading people who may be better-educated, older, or more experienced is a tremendous challenge – but it can be done. Listen to your leaders, encourage them, have fun with them, teach them, learn together – all of these are important pieces to becoming a team.

Don’t be afraid of them. Consider their opinions and ideas and weigh them carefully—but you don’t necessarily need to follow their proposals. Have confidence in yourself and in your vision for your company. Inspire your employees with why you should go a certain direction. And trust that they will follow you.

Keep tabs on your team. One member who is inflexible and unwilling to listen or change can silence and stifle the entire team. Even if that person is a valuable member, for the team’s sake, you may need to remove him or her.


Leaders will take you places you wouldn’t even dream of

Awhile ago, we hired a brilliant sales guy to do sales for our travelwear line. He was constantly challenging current models and coming up with new sales ideas; we learned so much just from his brainstorming. Which got us thinking about possibly starting a knitwear line (his previous sales experience)—something we never would’ve thought of! After extensive research and projections, we decided to go forward with Phase I of starting a knitwear factory. And now, he is leading that team.


Bottom line: talented people will make you—and your business—develop and grow in ways you never thought possible.

How Not To Choose A Business Partner In China

Tanya Crossman

Tanya Crossman

ChinaSolved Blog just finished a three-part series on choosing a China business partner (written by Arie Schreier). There are some great insights and crazy real life stories. You can read the first part of the series here:

How Not To Choose A Business Partner In China